| Support Note |
|---|
| These instructions outline settings within a Bluescape workspace. Administrators looking to configure their team’s workspace settings can see Administrative Functionality in Bluescape Home for more information. |
Settings within a Bluescape workspace
To access the Workspace settings menu within the Bluescape workspace:
-
Open a Bluescape workspace.
-
Select the
(Workspace settings) menu from the top.
- Hover over the setting you would like to adjust. Some options have an expandable context menu where multiple settings or options are available.
Use the following selections to configure your workspace.
Help
From Help, the following menu options are available:
| Option | Description |
|---|---|
| Keyboard shortcuts | Opens a complete list of keyboard shortcuts in a Bluescape workspace. |
| Launch tour | Starts a guided tour on how to use Bluescape. |
| Start creating… | Launches a menu that walks you through creating content and connecting with other Bluescape users |
| What’s new? | Opens a pop-up giving you an overview of the most recent updates to Bluescape.* |
| Bluescape Community | Takes you to the Bluescape Community, where you can learn about features within the workspace, ask questions, and connect with other users and the Bluescape team.* |
| About Bluescape | Opens a pop-up with links to the Bluescape Terms and Conditions, Bluescape’s Privacy Policy, and Third-Party Terms and Conditions.* |
*These Help options are also available from Bluescape Home, meaning you can always find support no matter where you are.
Rename your workspace
When you select Rename, a pop-up appears, allowing you to rename your workspace.
Note: The option to rename a workspace is only visible in your
(Workspace settings) menu if you are the workspace owner. Alternatively, selecting the workspace title beside 
(Bluescape Home) in the top-left of your workspace enables edit mode for quick and easy renaming of your workspace.
Background
The Background menu option allows you to toggle the appearance of your workspace between the Light and Dark themes.
Note: The option to change the workspace background color is only visible in your (Workspace settings) menu if you are the workspace owner. Any changes are experienced by all users when accessing that workspace.
Favorite
Selecting the Favorite menu option adds the current workspace to your favorites for quick access from Bluescape Home. This setting is helpful for those working with a large number of workspaces.
View settings
Hovering over the View settings menu option opens an expanded context menu where you can customize how you view workspaces.
There are five view settings you can manage:
- Show or hide Collaborators’ cursors & lasers
- Show or hide Canvases
- Show or hide Comments & Reactions
- Show or hide the Grid
- Show or hide Toolbars
- Show or hide Image filenames
If multiple workspaces are already open, the changes only impact your current workspace. However, any view settings you apply carry over the next time you open any workspace.
Snap to
This option allows you to customize how you organize content in the workspace. Choose the best setting based on your preferences for adding objects to a workspace.
There are three options available:
| Option | Description | |
|---|---|---|
| Guides | Purple guides appear when moving content to help you evenly space and align objects. | |
| Grid | Workspace objects align to the background grid. Using this option is best when you have the background grid enabled in your View settings. | |
| None | Workspace objects move freely, not aligning with other workspace elements. |
Navigation
The Navigation menu enhances flexibility for Bluescape users across multiple devices, allowing them to switch inputs for various scenarios easily. Users can specify their device, such as a mouse or trackpad, or configure settings specific to a tablet. Bluescape can be set to auto-detect the navigation device or manually configured by the user. Available options include Auto, Mouse, Trackpad, and Touch.
See Bluescape Workspace Navigation Guide for more information on workspace navigation.
Stylus
Bluescape detects when a stylus or drawing tool has been connected to a workspace and allows users to select whether it should act as a drawing tool or a pointer. The options menu includes Always draw or Act as pointer selections.
When in Always draw mode, users can still select any element (lines, shapes, notecards, etc.) from the workspace toolbar and add it to the workspace using the stylus.
Tap on the toolbar or an object in the workspace. The object or tool selects, temporarily overriding Always draw.
Interface scale
Adjust the size of the workspace toolbars, making them larger or smaller to your liking. From the Interface scale option, select your preference. Interface scale adjustments can also be made using hotkeys. View Keyboard Shorcuts for a list of hotkeys.
Image/video size…
This lets you set your image and video size preferences when adding multiple image and video assets to your workspace.
| Option | Description |
|---|---|
| Matching size | Ensures multiple images and videos upload as a uniform size |
| Original size | Ensures the upload of different-sized photos and video content remains their original size in the workspace |
For more information, see Placing Assets in a Workspace.
Search
This feature allows you to search for assets in a workspace by canvas name or by everything.
For more information on searching within a workspace, see the Search heading in Workspace Overview.
Comments
Select this option to view a complete list of comments you and your collaborators have added to your workspace.
For more information, see Commenting on Assets.
Activity Feed
The Activity Feed shows you who did what in the workspace with accurate timestamps and workspace locations. The feed contains activities related to workspace objects only and is only available to team members.
For more information: Workspace Activity Feed
Collaboration
Within the Collaboration menu, you have several options:
| Option | Description |
|---|---|
| Send to wall | Opens the window to enter a 5-digit large display pin. |
| Laser pointer | Launches the laser pointer tool. |
| Lead | Allows you to take the lead in an active meeting. |
| Meet now… | Launches a meeting in your Bluescape workspace. |
| Invite… | Allows you to invite new collaborators or viewers to your workspace. |
Note: All five collaboration options may not be available to you depending on your workspace role, plan, and team settings. If you are unsure why an option is unavailable, please reply to this topic.
Exit workspace
When you select this option, the current workspace closes, and you return to Bluescape Home.
Workspace settings from Bluescape Home
You can manage individual or multiple workspace settings from the Bluescape Home page.
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Go to Bluescape Home.
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Select
(More) from the lower right of any workspace. -
Hover over the setting you would like to adjust.
Use the following selections to configure your workspace.
Invite
Invite team members or other collaborators into your workspace.
Learn More: Sharing Your Workspace
Open in a new tab
Opens the selected workspace in a new tab, allowing you to keep Bluescape Home open in your current tab.
Duplicate
You can duplicate any workspace you own. Once the duplication process is complete, the original and workspace copies are visible in the workspaces list. It could take a few minutes to generate the workspace copy based on the size of the original workspace. You will receive an email notification informing you that the new workspace is ready to be used.
Note: Collaborators from the original workspace won’t be included in the duplicate. You’ll have to invite them if you want to include them manually. For more information, see Sharing Your Workspace.
Send to wall
Users with editing permissions to the workspace can send their workspace to a large display by selecting Send to wall and entering the 5-digit pin on the large display.
Settings
Workspace settings are made up of the following:
- Workspace name
- Owner
- Team
- Description
Only workspace owners can edit workspace settings; however, anyone with access to the workspace can view the settings.
Editing workspace settings
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Locate a workspace you own on the Bluescape Home page.
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Select
(More).
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A context menu opens. Select Settings.
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The Workspace settings pop-up opens.
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From here, you can modify your workspace settings.
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When finished, select Save changes.
Changing a workspace owner
Workspace owners can quickly transfer ownership to another member of the team.
Note: If a member is removed from the team, their workspaces are transferred to the team owner. For more information, see Team Roles.
To transfer ownership of a workspace:
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From the Workspace settings window, select the Owner field.
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A drop-down menu opens. Select a new workspace owner.
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Select Save changes.
Moving a workspace to a different team
You can quickly move a workspace from one team to another if the following conditions are met:
- You are a member of two or more teams
- You own the workspace you are trying to move
- You are a member of the destination team
To move a workspace to a different team:
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From the Workspace settings menu, select the Team drop-down.
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Select the team you’d like to move the workspace to.
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Select Save changes.
Select Multiple
Workspace owners can Archive, Move, or Delete multiple workspaces simultaneously. To select multiple workspaces:
- On a single workspace tile you want to include in the group, select (More).
- Select Select multiple on the drop-down menu.
- Select the box next to the workspace name of each workspace you would like to include. You know it is included in the group selection when the box is blue with a white checkmark.
Archive
Archiving a workspace does not remove it from the database or affect the data within it. Archiving hides the workspace, making it inaccessible to members via searches. As a result, an archived workspace can be recovered by Bluescape Support.
Once you select 
(Archive) from the menu, a pop-up window opens confirming your choice, then select Archive.
Move
To move the workspaces you multi-selected to another team:
-
Select
(Move) in the toolbar. -
The Move workspace pop-up window opens. Use the Team drop-down to select the team where you want to move the workspaces.
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Select Move workspace to confirm the action.
A confirmation message displays. Navigate to the destination team to confirm that the workspace is present.
Delete
Deleting a workspace removes it from the database and all its associated data. As a result, deleted workspaces can not be recovered. If there is any chance you might need the workspace again, archive it rather than delete it.
To delete workspaces:
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Select
(delete) from the toolbar. -
Select Delete workspace to confirm your choice.
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The workspace is removed from your workspaces list and team and cannot be recovered. A confirmation message appears in the portal.
Rename
If you are the workspace owner, the rename function allows you to give your workspace a new name. Once you’ve added a new name, select Rename to save your changes.
