|These instructions outline settings within a Bluescape workspace. Administrators looking to configure their team’s workspace settings can see Administrative Functionality in Bluescape Home for more information.|
To access the Workspace settings menu within the Bluescape workspace:
Open a Bluescape workspace.
Select the (Workspace settings) menu from the top.
Hover over the setting you would like to adjust. Some options have an expandable context menu where multiple settings or options are available.
Use the following selections to configure your workspace.
From Help, the following menu options are available:
|Keyboard shortcuts||Opens a complete list of keyboard shortcuts in a Bluescape workspace.|
|Launch tour||Starts a guided tour on how to use Bluescape.|
|Start creating…||Launches a menu that walks you through creating content and connecting with other Bluescape users|
|What’s new?||Opens a pop-up giving you an overview of the most recent updates to Bluescape.*|
|Bluescape Community||Takes you to the Bluescape Community, where you can learn about features within the workspace, ask questions, and connect with other users and the Bluescape team.*|
*These Help options are also available from Bluescape Home, meaning you can always find support no matter where you are.
When you select Rename, a pop-up appears, allowing you to rename your workspace.
Note: The option to rename a workspace is only visible in your (Workspace settings) menu if you are the workspace owner. Alternatively, selecting the workspace title beside (Bluescape Home) in the top-left of your workspace enables edit mode for quick and easy renaming of your workspace.
The Background menu option allows you to toggle the appearance of your workspace between the Light and Dark themes.
Note: The option to change the workspace background color is only visible in your (Workspace settings) menu if you are the workspace owner. Any changes are experienced by all users when accessing that workspace.
Selecting the Favorite menu option adds the current workspace to your favorites for quick access from Bluescape Home. This setting is helpful for those working with a large number of workspaces.
Hovering over the View settings menu option opens an expanded context menu where you can customize how you view workspaces.
There are five view settings you can manage:
- Show or hide collaborator cursors
- Show or hide canvases
- Show or hide reactions
- Show or hide the background grid
- Show or hide toolbars
If multiple workspaces are already open, the changes only impact your current workspace. However, any view settings you apply carry over the next time you open any workspace.
This option allows you to customize how you organize content in the workspace. Choose the best setting based on your preferences for adding objects to a workspace.
There are three options available:
|Guides||Purple guides appear when moving content to help you evenly space and align objects.|
|Grid||Workspace objects align to the background grid. It’s best to use this option when you have background grid enabled in your View settings.|
|None||Workspace objects move freely, not aligning with other workspace elements.|
The Navigation menu enhances flexibility for Bluescape users across multiple devices, allowing them to easily switch inputs for various scenarios. Users can specify their device, such as a mouse or trackpad, or configure settings specific to a tablet. Bluescape can be set to auto-detect the navigation device or manually configured by the user. Available options include Auto, Mouse, Trackpad, and Touch.
See Bluescape Workspace Navigation Guide for more information on workspace navigation.
Bluescape detects when a stylus or drawing tool has been connected to a workspace and allows users to select whether it should act as a drawing tool or a pointer. The options menu includes Always draw or Act as pointer selections.
When in Always draw mode, users can still select any element (lines, shapes, notecards, etc.) from the workspace toolbar and add it to the workspace using the stylus.
Tap on the toolbar or on an object in the workspace. The object or tool selects, temporarily overriding Always draw.
This setting allows you to set your image and video size preferences when adding multiple image and/or video assets to your workspace.
|Matching size||Ensures multiple images and videos upload as a uniform size|
|Original size||Ensures the upload of different-sized image and video content remain their original size in the workspace|
For more information, see Placing Assets in a Workspace.
This feature allows you to search for assets in a workspace by canvas name or by everything.
For more information on searching within a workspace, see the Search heading in Workspace Overview.
Select this option to view a complete list of comments you and your collaborators have added to your workspace.
For more information, see Commenting on Assets.
The Activity Feed shows you who did what in the workspace with accurate timestamps and workspace locations. The feed contains activities related to workspace objects only and is only available to team members.
For more information: Workspace Activity Feed
Within the Collaboration menu, you have several options:
|Send to wall||Opens the window to enter a 5-digit large display pin.|
|Laser pointer||Launches the laser pointer tool.|
|Lead||Allows you to take the lead in an active meeting.|
|Meet now…||Launches a meeting in your Bluescape workspace.|
|Invite…||Allows you to invite new collaborators or viewers to your workspace.|
When you select this option, the current workspace closes, and you return to Bluescape Home.
You can manage individual or multiple workspace settings from the Bluescape Home page.
Go to Bluescape Home.
Select (More) from the lower right of any workspace.
Hover over the setting you would like to adjust.
Use the following selections to configure your workspace.
Invite team members or other collaborators into your workspace.
Learn More: Sharing Your Workspace
Opens the selected workspace in a new tab allowing you to keep Bluescape Home open in your current tab.
You can duplicate a workspace you own in Bluescape Home. Once the duplication process is complete, the original and workspace copies is visible in the workspaces list. It could take a few minutes to generate the workspace copy based on the size of the original workspace. After the duplication is finished, you receive an email notification informing you that the new workspace is ready to be used.
Note: Collaborators from the original workspace won’t be included in the duplicate. You’ll have to invite them if you want to include them manually. For more information, see Sharing Your Workspace.
Users with editing permissions to the workspace can send their workspace to a large display by selecting Send to wall and entering the 5-digit pin on the large display.
Workspace settings are made up of the following:
- Workspace name
Only workspace owners can edit workspace settings; however, anyone with access to the workspace can view the settings.
Locate a workspace you own on the Bluescape Home page.
A context menu opens. Select Settings.
The Workspace settings pop-up opens.
From here, you can modify your workspace settings.
When finished, select Save changes.
Workspace owners can quickly transfer ownership to another member of the team.
Note: If a member is removed from the team, their workspaces are transferred to the team owner. For more information, see Team Roles.
To transfer ownership of a workspace:
From the Workspace settings window, select the Owner field.
A drop-down menu opens. Select a new workspace owner.
Select Save changes.
You can quickly move a workspace from one team to another if the following conditions are met:
- You are a member of two or more teams
- You own the workspace you are trying to move
- You are a member of the destination team
To move a workspace to a different team:
From the Workspace settings menu, select the Team drop-down.
Select the team you’d like to move the workspace to.
Select Save changes.
Workspace owners can Archive, Move, or Delete multiple workspaces simultaneously.
Archiving a workspace does not remove it from the database or affect the data within it. Archiving hides the workspace, making it inaccessible to members via searches. As a result, an archived workspace can be recovered by Bluescape Support.
Once you select (Archive) from the menu, a pop-up window opens confirming your choice, then select Archive.
To move the workspaces you multi-selected to another team:
Select (Move) in the toolbar.
The Move workspace pop-up window opens. Use the Team drop-down to select the team where you want to move the workspaces.
Select Move workspace to confirm the action.
A confirmation message displays. Navigate to the destination team to confirm that the workspace is present.
Deleting a workspace removes it from the database and all its associated data. As a result, deleted workspaces can not be recovered. If there is any chance you might need the workspace again, archive it rather than delete it.
To delete workspaces:
Select (delete) from the toolbar.
Select Delete workspace to confirm your choice.
The workspace is removed from your workspaces list and team and cannot be recovered. A confirmation message appears in the portal.
If you are the workspace owner, the rename function allows you to give your workspace a new name. Once you’ve added a new name, select Rename to save your changes.