Sharing Your Workspace

Support Note
This topic may not be relevant to all Bluescape users and may not apply to all Organizations. If you’re unsure whether your Organization has this feature/capability/integration, please reach out to your IT department.

To maximize collaboration, share your newly created workspace with other team members, regardless of whether they have a Bluescape account.

Accessing Sharing Options

You can invite people to a workspace from one of two places:

  1. From a workspace, selectInvite(Invite) in the top-right of the workspace.
  2. From Bluescape Home, select :more_options: (More) on the workspace tile, then select Share from the open context menu.

Workspace Sharing Options

After performing either option, the Share workspace window opens, offering multiple ways to collaborate.

1. Copy link

How to share a workspace link

To share the workspace link with fellow team members, select Copy link. The link will be copied to your clipboard, which you can paste as needed.

Note: This workspace link will only load a workspace for those with permission to access it. If someone without permission uses the link, they will see a request access prompt instead.

2. Invite people

How to invite collaborators to a workspace

When using the Invite people option, you can invite multiple members simultaneously or one person at a time.

  1. Type the email address or name of the member in the invite field. If the person is already a team member or visitor, their username will auto-populate in the drop-down list. If not, type their full email address and press Enter on your keyboard.
    Invite people
    Tip: You can copy and paste multiple email addresses to bulk add collaborators to the workspace.
  2. Choose the permission level of the collaborator(s) being added to the workspace. Read Workspace Roles for a breakdown of each permission level.
  3. Select Send invite to complete the sharing process. The collaborators will immediately have access, and their names will appear beneath the invite field under People with access.

3. People with access

How to manage member workspace permissions

Once individuals are added to a workspace, their username or email address will appear under People with access. To update the permission level or remove access entirely:

  1. Select the permissions drop-down next to the individual.
  2. Select the new permission level or Remove to revoke access.

Note: Any member with Editor access to a workspace can update the permissions of other workspace collaborators.

4. Teams with access

How to manage team workspace permissions

To share the workspace with everyone in your Team, select the permission level in the drop-down next to the Team name under Teams with access. Select any option other than No access to make your workspace public among that audience.

Teams with Access Permission Level

To remove Team access, select the permissions drop-down next to the team name, then select No access to remove team access.

See Workspace Roles for a breakdown of each permission level.

5. View only link

How to grant viewing permission to non-logged-in users

This option allows you to create a sharing link for workspace access without a login. This link provides view-only access to the workspace. Once you publish a workspace, those using the link cannot navigate outside the workspace you shared with them or add content.

  1. Select View only link at the bottom of the sharing window.
  2. Select Create new link.
    Create view only link
  3. Configure the link to your preference (set an expiration date and/or create a password).
  4. Select Create link.
  5. Select Copy link to share the link with others.

To learn more about managing and removing these created links, see Anonymous Workspace Access.

And more

You can also click :share: (Share to) to leverage our Social Sharing capabilities.

Workspace Sharing Indicators

When you create a workspace, only you can access it until you share it with others using one of the 5 methods described below, at which point the indicator updates to reflect the workspace permissions.

Workspaces only accessible to you are Private workspace:

Workspaces shared only with specific People appear like this:

Workspaces shared as broadly as with a Team appear like this:

Workspaces shared using a View only link are identified by a globe:

Depending on the workspace, the icon beside Invite in the top-right will indicate the broadest current share settings. For example, if you share with a few specific people and with a Team, the identifier will reflect that Team access is granted.

Where to Next?

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