This topic provides information for administrators on the settings that control Workspace Sharing, how they interact, and how to configure them to meet your needs.
For additional information on workspace sharing, visit the Sharing Your Workspace topic.
Visitor Access
The first thing to consider when setting up Workspace sharing is if external users can access your Organization. By default, sharing outside your Organization is disabled. Additional configuration is required if you’d like to share outside your organization.
- Log in to Bluescape as an Organization Administrator and open the Config Center.
- From the menu on the left of the page, select
Settings.
- In the Visitor Invitation section, you can block domains by entering and adding them. Any users from the blocked domains cannot be invited to a Workspace by your organization members.
- You can also toggle the Visitors require admin approval option to force visitors to receive approval before accessing a Workspace in your Organization.
- If you enable the Visitors require admin approval option, you can specify Allowed domains that bypass the manual admin approval process.
Workspace Settings
The settings that control workspace sharing are listed in the section Allow workspace users to.
| Setting Name | Default Setting | Result |
|---|---|---|
| Share with everyone in your organization | Off | Allows users to share Workspaces with all other organization members |
| Share with anyone with a link | Off | When enabled, the Share dialog box displays for users. This allows users to share Workspaces with anyone (including external users) |
| Social Sharing | Off | Share Bluescape workspaces, canvases, and objects on available social media platforms |
When you Share with everyone in your Organization, you select a role that determines if the invited user can view your workspace or they can edit your workspace. When you use the Share with anyone with a link option, the visitor is always view only and cannot edit the workspace.
When you are in your workspace and select Invite, the Share workspace dialog displays. The screenshot below has been edited to indicate which settings control which sharing options.
- Share
icon visibility is controlled with the Social Sharing toggle. - Teams with access visibility is controlled with the Share with everyone in your organization toggle.
- View only link visibility is controlled with the Share with anyone with a link toggle.
Role Permissions and Custom Roles
Each role at your Organization is given a set of permissions that determine their level of access to Workspaces. In the Config Center, select Roles from the left menu. In the Workspace Roles section, use the dropdown menus to view the exact permissions of each role.
Where to Next?
- On-Premises Deployment Guide Landing Page
- Bluescape Feature Configurability - Instance Administrators
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