Accessing a Workspace as a Visitor via Email Invitation

Workspace collaborators can invite guests via the guest’s email to participate in remote or hybrid work, even if the guest does not belong to the same or any existing Organization (i.e., even for guests without a Bluescape license).

Note: If you are an existing workspace collaborator and wish to invite a guest collaborator, you might find Sharing a Workspace (Web) helpful.

When you’re invited to a workspace as a guest via email, you will need to follow these steps to gain access:

  1. An administrator or collaborator will invite you to a workspace, using whatever email address you’ve provided, and set your collaborator permissions.

  2. Once added to the workspace, you’ll receive an introductory email from notifications@us.bluescape.com with the subject line “You can now access Bluescape”.


    Note: If you don’t receive the email notification, check your Junk or Spam folder. If you don’t see the email in any inbox, the collaborator who invited you can resend the invitation. You can even provide them with these instructions on how to Resend a Guest Invitation.
    Additionally, an email invitation to guests expires after 14 days. If you don’t accept the invitation within that timeframe, a new invitation will need to be sent.

  3. Click Access Workspace.

  4. The account creation page will open in your internet browser. Here, you must enter your name, the same email address which received the invite, and a password.

  5. Select Get started to complete the login process.
    You can now access the workspace to which you were invited.
    Note: Your role and capabilities in a workspace as a guest depending on the permissions that the collaborator sets when sending the invitation. The guest role does come with some limitations:

  • From the Workspaces list in My Bluescape, guests can only view the workspaces they have been invited to access
  • Guests cannot create new workspaces
  • Guests cannot invite other guests and collaborators to view a workspace
  • They can see the names of the other users in their workspace but cannot view the names of users in the Organization who are not part of that workspace

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