| Support Note |
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| This topic may not be relevant to all Bluescape members and may not apply to all Organizations. If you’re unsure whether your organization has any of these features, please reach out to your IT department. |
Bluescape supports both scheduled meetings and ad hoc meetings. As a meeting organizer or host, you can choose which type of meeting you’d like to conduct at any given time.
With every Bluescape meeting, a workspace is generated so that participants can collaborate freely during the meeting. These workspaces can be either an existing workspace (as shown below) or an automatically generated blank workspace. The type of workspace you see during the meeting depends on how you (as a host) invite your participants. Let’s explore.
Hosting an Ad Hoc Meeting
There are two ways to host an ad hoc meeting in Bluescape:
- Host a meeting from My Bluescape
- Host a meeting from an existing workspace
To invite members to an ad hoc meeting from My Bluescape:
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Click the Start new meeting button from the top banner in My Bluescape. You can also press J on your keyboard (this is the shortcut to start a meeting).
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To invite collaborators to the meeting, copy the link in the Invite people by sharing this link field by clicking the
icon.
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You can copy and share additional meeting details by clicking
(meeting dial-in options) icon. This makes the meeting accessible to dial-in participants.
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Click Copy meeting information and provide the meeting details to your desired participants by pasting them in your preferred communication platform.
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Click Join call when ready and wait for your participants to arrive.
Note: If you host a meeting from My Bluescape, a blank meeting workspace will automatically be created. You are free to collaborate in this workspace at any point in the meeting. Once the meeting ends, an email will be sent to the meeting organizer or host, and they can claim the workspace to save it.
To invite members to an ad hoc meeting from a workspace:
- Go into your desired workspace you wish to host a meeting from.
- From the top right corner of the workspace, click the
(Start Call) icon. - Follow the above steps 2-6 and wait for your participants to arrive. Collaborate in real-time in the existing workspace.
Note: If you host a meeting from inside an existing workspace, the meeting will be associated with that specific workspace that you started the meeting from.
Hosting a Scheduled Meeting
Schedule meetings faster with the Bluescape plugin for Outlook. With a click of a button, the plugin populates Bluescape meeting details so all you have to do is invite your desired participants.
Learn more: Scheduling a Bluescape Meeting in Outlook
You can schedule meetings and invite Bluescape members and visitors to join.
To invite members to a scheduled meeting:
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Go to My Bluescape.
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Click the Start new meeting button from the top banner in My Bluescape. You can also press J on your keyboard (this is the shortcut to start a meeting).
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Click
(meeting dial-in options) icon. This makes the meeting accessible to dial-in participants. -
Click Copy meeting information and paste all details in your desired meeting scheduling platform.
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Invite your desired Bluescape members and visitors to participate in your scheduled meeting.
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When it’s time to meet, you and your participants will click Click here to join the meeting from the meeting invite. This will open the meeting dialogue box.
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Once ready, click Join call. You are now the host and can wait for your participants to arrive. As a host, you will have more controls in the meeting including muting participants, letting people in from the waiting room, and more. For more information: Host Controls for Bluescape Meetings
Note: By default, when you schedule a meeting, the workspace associated with the meeting is automatically generated as a new blank workspace, so you and your participants can collaborate freely.
Need to Schedule a Meeting Associated with an Existing Workspace?
Scheduling a meeting associated with a workspace is great for when you want to go over specific items, host design reviews, host brainstorming sessions, conduct a presentation, and so much more.
Learn How
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Go to the workspace you wish to host the meeting from.
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Click the
(Start Call) icon, located at the top right corner of the workspace.
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Click
(meeting dial-in options) icon. This makes the meeting accessible to dial-in participants. -
Click Copy meeting information and include all details in your desired meeting schedule platform.
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Invite your desired Bluescape members and visitors to participate in your scheduled meeting, now associated with an existing workspace.
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When it’s time to meet, you and your participants will click Click here to join the meeting from the meeting invite. This will open the meeting dialogue box. Once ready, click Join call.
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You are now hosting a scheduled meeting in the preferred workspace and can wait for your participants to arrive.
As a host, you will have more controls in the meeting including muting participants, letting people in from the waiting room, and more. For more information: Host Controls for Bluescape Meetings
Where to Next?
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