Joining a Meeting from Bluescape

Support Note
This topic may not be relevant to all Bluescape members and may not apply to all Organizations. If you’re unsure whether your Organization has any of these features, please contact your IT department.

Joining an ad hoc or scheduled meeting in Bluescape has never been easier. In just a few clicks, you’ll be able to join a meeting and begin collaborating with the team right away.

Joining an Ad-Hoc Meeting

Great for impromptu huddles or quick syncs, Bluescape makes it easy to join ad-hoc meetings.

There are two ways you can join an ad-hoc meeting in Bluescape:

  1. From meeting details provided to you by the meeting organizer
  2. From inside a workspace
How to join ad-hoc meetings in Bluescape

Joining after receiving meeting details

  1. A meeting organizer sends you meeting details to join. The meeting details include:

    • A meeting link (at times, only a meeting link is provided)
    • Dial-in information
    • Meeting ID
    • Password
  2. To join the meeting, choose the best method for you.

Note: A meeting link is the quickest way to enter. If you decide to join via dial-in, you are placed in a waiting room until the host admits you.

  1. Once you have clicked on the meeting link, you are directed to a meeting dialogue box that prompts you to Join Call.

  2. Before joining the meeting, you can enable or disable your microphone and camera by clicking the :mic: and :video: icons.

  3. Click Join Call when ready. You have now entered the meeting and can proceed accordingly.

  4. (Optional) If it’s your first time joining a meeting in Bluescape, you may want to check your AV settings. Click :settings: AV Settings to configure. Learn more: Configuring AV Settings.

Joining from inside a workspace

  1. To join a meeting inside a workspace, click :start_call: Start or Join call in the top-right corner of the workspace.

  2. The same dialogue box as above appears.

  3. Before joining the meeting, you can enable or disable your microphone and camera by clicking the :mic: and :video: icons.

  4. Click Join Call when ready. You have entered the meeting inside a workspace and can collaborate in real-time with other members.

Joining a Scheduled Meeting

You can also join a scheduled meeting in Bluescape. To participate in a scheduled meeting, you must receive the details before the meeting. These details can come directly from your meeting organizer, Outlook, or any other scheduling platform.

How to join a scheduled meeting in Bluescape
  1. A meeting organizer sends you meeting details to join directly, or invites you to a scheduled meeting through a meeting scheduling platform such as Outlook. The meeting details include:
    • A meeting link (at times, only a meeting link is provided)
    • Dial-in information
    • Meeting ID
    • Password

The meeting details appear as follows. This example is from Outlook:

To join the meeting, choose the method that is best for you.

Note: A meeting link is the quickest way to enter. If you decide to join via dial-in, you are placed in a waiting room until the host admits you.

  1. Once you have clicked on the meeting link, you are directed to a browser that prompts you to Join Call.

  2. You can enable or disable your microphone and camera before joining the meeting by clicking the :mic: and :video: icons, respectively. Select Join call.

  1. Click Join Call. You have now entered the meeting and can proceed accordingly.

  2. (Optional) If it’s your first time joining a meeting in Bluescape, you may want to check your AV settings. Click the :settings: AV Settings icon to configure. Learn more: Configuring AV Settings.

During the Meeting

Once you Join call, you’ll notice the meeting features two tabs:

  • Bluescape Meeting
  • Meeting Workspace

The Bluescape Meeting tab opens by default and displays all participants in a grid view.

Note: Bluescape supports a speaker view so you can see who is talking at any moment during the meeting. When a participant is speaking, their initials or camera displays above other participants.

The Meeting Workspace tab provides an automatically generated single-click workspace for instant collaboration in the meeting. Any attendee can interact with the workspace in this tab.

Note: The type of meeting workspace (an existing or scratch workspace) will depend on where the organizer generates the meeting invitation.

Where to Next?

Not what you were looking for? Reply below or Search the community and discover more Bluescape.

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