Scheduling a Bluescape Meeting in Outlook

You can create an invitation for a Bluescape meeting in Outlook and send it to collaborators. When the collaborator clicks on the link in the email invite at the scheduled time, they will join the meeting session in Bluescape, from the My Bluescape home page. You can invite both Bluescape users and those without a Bluescape account.

To schedule a Bluescape meeting from the Outlook:

  1. Create a new event from the Calendar view in Outlook.

  2. In the toolbar at the top of the screen, click the Bluescape button. Note that this button only shows up in the ribbon when you are in the process of scheduling a meeting. In addition, this option only displays when it has been enabled by your Bluescape Administrator.

  3. If this is your first time to access the add-in, you will be prompted to authenticate with Bluescape. To do this, complete the following sub-steps:

    a. Click the Login to Begin button.
    b. Enter your Bluescape username and password.
    c. Click Allow to grant the add-in permission to access your Bluescape account.
    The login process then completes and the Bluescape add-in opens on the right,

  4. Click the Bluescape button at the top ribbon again. A drop-down menu opens. Click the Add Meeting option.

  5. Text automatically generates in the body of the email, including a link to join the meeting and dial-in/one-tap mobile information to call in. When you are finished, click Send .

The invitation is sent to the designated invitees, and they can in turn forward this invitation to others. Invitees can click the link or dial the numbers in the email invitation to join the meeting. The meeting utilizes Bluescape’s native web conferencing tool.

Note : In order to use the Bluescape plug-in for Outlook, an Administrator must configure it first. For more information, see Installing the Bluescape Meeting Plugin for Outlook.