Host Controls for Bluescape Meetings

[kristeno]

Support Note
This topic may not be relevant to all Bluescape members and may not apply to all Teams. If you’re unsure whether your Team has any of these features, please reach out to your IT department.

Bluescape meeting hosts have several features to make the most of their meeting experience.

Before starting the meeting

Creating a new meeting

From the top-left of your Bluescape Home page, select New Meeting.

The Your meeting room options page appears.

Auto-admit participants toggle

As a host, you can auto-admit participants to your meetings. If the Auto admit participants is toggled on, participants joining your meeting do not require your approval to join your meeting.

Enable the waiting room

When Auto admit participants is toggled off and you start your meeting, the Waiting room is automatically enabled. You receive a notification when a participant accesses your meeting URL, and you, as the host, must approve the participant before they can join the meeting.

Auto admit participants

With Auto admit participants toggled to on, anyone with your meeting invitation and/or meeting room URL may join without requiring host approval.

Allow workspace editing

The Allow workspace editing toggle allows you to grant participants edit access to the content in your workspace. By enabling this, you allow all participants to use the meeting workspace freely for a period of 60 minutes.

Meeting workspace

Use the Meeting workspace selection to host your meeting from a blank or an existing
workspace.

Copy meeting room URL

To quickly copy your Meeting URL to your clipboard to send to a participant, select the (Copy meeting URL) button.

Meeting Info

When you select the Meeting info button, a popup appears with your meeting specifics, including manual dial-in information and a Copy meeting info button that you can use to copy your meeting information to your clipboard to paste into a meeting invitation.

See also: Installing the Outlook Plugin for Bluescape Meetings

During the meeting

Mute functions for hosts

Hosts can mute all attendees or just one attendee.

Mute one attendee

To mute a single attendee:

1. Select the (More options) button to the upper right of the attendee’s tile.
2. Select Mute attendee.
   

Mute all attendees

To mute all attendees:

1. Select the (More options) button at the bottom of your screen.
2. Select Host actions.
3. Select Mute all.
   
   

Note: The host’s audio does not mute after selecting Mute all.

Remove attendees

To remove an attendee:

1. Select the (More options) button to the upper right of the attendee’s tile.
2. Select Remove attendee.
   

Turn off cameras

Turn off a single attendee’s camera

To turn off a single attendee’s camera:

1. Select the (More options) button to the upper right of the attendee’s tile.
2. Select Remove attendee.
   

Turn off all cameras

To simultaneously turn off all attendee cameras:

1. Select the (More options) button at the bottom of your screen.
2. Select Host actions.
3. Select Turn off all cameras.
   
   

Disable video receiving

To disable the ability to receive a video for all attendees:

1. Select the (More options) button at the bottom of your screen.
2. Select Settings.
3. Toggle Receive video to off.
   
   

Raise hand

Meeting attendees can use the raise hand feature to notify you when they wish to speak. A raised hand icon appears next to their name and will shift to the top of the meeting room. Once called upon, the participant’s hand lowers automatically after three seconds of speaking.

Tip: You can also lower their raised hand.

Exiting the meeting

To exit the meeting, select the Leave meeting button at the bottom of the page.

Where to Next?

• Joining a Bluescape Meeting as a Guest
• Joining a Meeting from Bluescape
• Adding a Timer to Your Workspace

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[BayAreaCSM]

TIP: If your meeting is already in progress, either the Host or current Attendees can access the meeting info from the Bluescape workspace to obtain the meeting link and send onto others to join your call.

Navigate to the menu located on the bottom of display, the … menu will expose the Meeting Info.

If you want to schedule a future meeting from the workspace you are currently holding a meeting, you can use this same approach to obtain the meeting link then create your meeting invite (from Outlook for example) without disrupting your current call.