Bluescape’s document viewer allows you to upload and view supported documents in Bluescape. Let’s explore what you can do with documents in a workspace.
Opening documents
To open a document, first select the document, then select the 
Expand button in the toolbar or double-click the document.
Note: Customers with a self-hosted version of Bluescape may be on an older release and will use the legacy document viewer until they upgrade.
Learn more about the Legacy Bluescape Document Viewer.
Paging, panning, & zooming
When a document is opened, the full-screen viewer becomes active. This allows users to page through documents, pan around them if they exceed the boundaries of the viewer (such as a multi-column Excel spreadsheet), annotate them, and zoom in and out.
Note: The full-screen viewer is slightly different for each document type based on additional available capability. See additional capabilities for Microsoft Office documents below.
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To page through a PDF document, select the Previous and Next arrows on the document toolbar. For Microsoft Office documents, use the scroll bars.
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To pan around a document, use the scroll bars, which automatically appear when the document size exceeds the viewport.
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To zoom in or out on a document, press+hold the Ctrl (Windows) or Command (Mac) key on your keyboard and scroll with your mouse, or use standard trackpad motions. Alternatively, use the zoom settings on the toolbar to manually select a zoom level or scale the zoom to the document page size or width.
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To close the document and return to the workspace, click the
Close button in the top-right corner.
Annotating documents 
You can annotate (add pen strokes to pages) an opened document by selecting the Pen tool from the toolbar.
Some rules regarding the way pen stroke annotations work:
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Annotation is currently only supported for PDF documents.
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You must open the document first before annotating it (see above). Strokes made when the document is not opened will be separate from the document.
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Strokes can be applied to any page of a document. You are not limited to just marking up the default page.
BluePro Tip: Select the handle at the top of the pen panel and drag it to a convenient location so it is easily accessible while you review your document.
Commenting on documents 
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Select the document.
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Select Comment
, then type and send your comment in the Comments Panel that appears.
Each comment appears as a separate entry in the Comments panel. Learn all about commenting on assets.
Presenting a document 
To present a document, a user will need to be a leader or have one or more followers.
Learn more about Leading and Following.
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To enter presentation mode, select the document and click the
Present button on the document toolbar . -
If the document is part of a canvas being presented, or is one of the multiple objects in a presentation, then the presentation will display only the current page of each document.
Extracting the pages of a document 
You can extract all of the pages of a document into the workspace as individual images, making it easier to visualize all pages next to one another.
To extract the pages of a document, select the Extract button on the document toolbar.
Select a custom page range to extract or click Continue with All selected to extract all pages in the document.
Resizing a document
Documents can be scaled up or down without altering their aspect ratios or the aspect ratio of the viewport.
Note: Scaling is not the same as zooming. Zooming in and out does not affect the size of the document viewer; it only changes the size of the text and graphics visible within the viewer.
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Select and hold one of the resizing tabs on the border of the document.
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Drag your cursor outward or inward, depending on whether you want to increase or decrease the document size.
Attaching objects to documents
You can attach objects to documents, and documents to other objects.
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When an object is attached to a document and the document is opened, the attached object moves to the background (that is, it cannot be seen anymore but is still attached).
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Because objects are attached to the document as a whole, it is not possible to add them to specific pages within the document.
Learn more about Attaching Workspace Assets.
Additional capabilities for Microsoft Office documents
The user interface for the Bluescape document viewer when opening a Microsoft Office document is slightly different due to additional available capability.
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Use the Slides or Table of Contents buttons on the left-hand menu to quickly view and navigate to different parts of the document.
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Use the
Search icon on the left-hand menu to search through the contents of a document. -
Use the View button in the top menu to configure various view settings for the document.
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Use the File button in the top menu to see file properties for the document.
Related Questions
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Can I search for documents in my workspace?
Yes. Learn about Workspace Search. -
Can I edit live documents in the workspace?
Yes. This is an add-on that can be enabled based on the version of Bluescape you have. Learn all about Linked Documents for accessing live documents in your workspace.
Ready to apply what you’ve learned? Go to Bluescape Home. 