|This topic may not be relevant to all Bluescape users and may not apply to all Teams. If you’re unsure whether your Team has this feature/capability/integration, please contact your IT department.|
For more information on licensing user management, see Managing a Bluescape Subscription
Bluescape Administrators can access all Admin functions directly from Bluescape Home.
From Bluescape Home, you have three options:
- Team Settings
- Workspace Settings
Additionally, Administrators may access settings for Popsync, Integrations, and Analytics from within the page that appears when any of these settings are selected.
In Members, Administrators see a list of members in their Team and can perform various tasks, including:
- Add new members
- See invited members
- Remove members
- Regenerate a member’s password
- Change a member’s Team role
- Resend a visitor’s invitation to join Bluescape
The page displays the following information for each member listed:
- Email address
- Status – Whether they have accepted their invitation to join Bluescape.
- Role – Displays their Team role.
Note: You can also enlarge your view of the User list by selecting .
Expand to learn more
To add a new member:
On the Members page, select Add members.
A popup appears. Type in or copy/paste the email address(es) of those you wish to add. You can add multiple email addresses to this popup by separating them with a “;” (semicolon).
An Invite box appears, prompting you to invite the email address entered. Select this box to add the email address.
Select the dropdown to set the role for the new user.
Select Add members.
For more information on removing users and reassigning their workspaces, see Removing Users and Reassigning Workspaces
Note: Administrators can only regenerate passwords for provisioned users.
To regenerate a member password(s):
Select the checkbox next to the member(s) whose password you want to regenerate.
At the top of the page, a popup appears. Select Regenerate password.
Invited members are noted in the user list with an invited indicator below their email address. These are members who have not yet activated their accounts.
To resend an invitation to join Bluescape:
From the user list, select the checkbox next to the team member that needs to be reinvited.
At the top of the page, a popup appears. Select Resend invite.
A confirmation appears indicating that the invites have been resent. You can close the blue popup box.
To change a member’s Team role:
Select the dropdown box next to the user’s name and email address.
Select the member’s new role.
A popup dialog appears. Select Save to apply your changes.
As an Administrator, you can change a member to a visitor. Note that visitors cannot create workspaces or access team/public workspaces. Additionally, visitors do not consume a license unless given editor access to any workspace, in which case they appear in the table as Visitor (editor). It’s important to note that the allowed list only applies if you already have admin approval required.
To change a user to a visitor:
Next to the member’s role, select (more).
Select Change to visitor.
Team settings allow Administrators to modify the following:
- Team name
- Allow or revoke member’s ability to add visitors to a workspace
- Automatically allow visitors to join or require administrator approval to join when invited
- Auto-allow or auto-block certain email domains
Expand to learn more
To update your team name:
From Bluescape Home, select Team settings.
Under Team name, enter the new name for your Team.
Bluescape Administrators can optionally add an avatar to their Team.
Under Avatar, select Upload image.
Browse your folders for the image file you wish to upload. Then, in your system dialog, select Open.
A Crop image dialog appears. Adjust your image if required and select Save.
The image you selected appears as your avatar:
You can also remove your avatar or upload a new one.
Visitors can be added to this Team allows members within your Team to add users with a visitor role and give them access to a workspace.
Add visitors with Administrator approval allows members within your Team to add users with a visitor role and give them access to a workspace; however, their addition must be approved by an administrator.
In the Domain allowance section, you can enable auto-approval to users added from specific domains, for example, your company domain.
To automatically allow all visitors invited from a specific domain:
Ensure that Allowed is selected in the dropdown
Type in the domain name you would like on your Allowed domain list.
The allowed domain appears in your list:
To remove the Allowed domain, select the “X” to the right of the domain name.
You can also automatically block certain domains from joining your Team, for example, third-party email providers.
To automatically block all users from a specific domain from accessing your workspaces:
Ensure that Blocked is selected in the dropdown.
Type in the domain name you want on your Blocked domain list.
The blocked domain appears in your list:
To remove the Blocked domain, select the “X” to the right of the domain name.
|These instructions outline workspace settings for Team Administrators from within Bluescape Home. For in-workspace settings, see Workspace Settings and Details .|
In the Workspace settings menu, Administrators can toggle which features workspace owners and members can access.
Expand to learn more
Administrators can turn the following settings on or off:
- Archive their own workspaces
- Delete their own workspaces
- Share with anyone in your Team
- Share with anyone with a link (anyone with a shared workspace link can view a workspace without having a registered Bluescape account)
- Use social sharing to share their workspace to LinkedIn, Facebook, or Twitter
Teams with access to the Watermark feature can add their desired watermark and set the opacity using the slider.
Administrators can toggle features on or off to enable member uploading of files to workspaces:
- Upload from a local computer or mobile device
- Add content from a Box, Dropbox, Google Drive, or OneDrive account
- Add URLs to the workspace
Administrators can also modify and add user roles.
Select here to learn more
From your Enterprise team, at the top, select Roles.
Bluescape offers a combination of preconfigured and customizable roles to suit varying requirements. To understand the access levels and available functionality assigned to different team members in Bluescape, you can refer to the following resources:
Team roles: This link provides detailed information about the predefined roles in Bluescape’s enterprise plan. It explains the access levels and functionalities associated with each role.
Workspace roles: For insights into the roles specifically tailored for workspaces in Bluescape, visit this link. It outlines the access rights and functionalities assigned to each role.
|This topic may not be relevant to all Bluescape users and may not apply to all Teams. If you’re unsure whether your Team has this feature/capability/integration, please reach out to your IT department.|
Enterprise teams with the privilege to create custom roles can access the Roles section in Bluescape Home Admin. This feature allows for creating and modifying custom team and workspace roles.
To create a custom team or workspace role:
Select the (Duplicate role) button next to the role you want to duplicate. A Duplicate team role popup appears.
Use the toggles to configure your custom team role. For example, if you want to create a role that has Administrator access but cannot modify templates, perform the following:
After configuring your custom settings, select Duplicate role to apply your changes and create the new custom role.
|This topic may not be relevant to all Bluescape users and may not apply to all teams. If you’re unsure whether your Team has this feature/capability/integration, please reach out to your IT department.|
The System for Cross-domain Identity Management (SCIM) provisioning feature in Bluescape enables admin users in the Enterprise plan to enable and configure SCIM support within Bluescape Home. It allows admins to provision users with Okta, which acts as the source of user and group information for Bluescape.
Under the Popsync heading, you can toggle on or off access to the following image search providers for your workspace users:
- Bing Images
- Google Images
- Adobe Stock
Enterprise and Business tier users can optionally integrate a Digital Asset Manager into their workspace for their teams to access.
Currently, Bluescape can integrate into the following DAMs:
- Adobe Asset Manager
- Ci Media Cloud
- Microsoft OneDrive
- Google Drive
Note: DAM integration is a premium feature. Contact your IT department to determine whether this feature is available to your Team.
As a Team admin, from Bluescape Home, Select Workspace settings > Popsync. Image Sources and Digital asset management integrations appears.
A popup appears. At the bottom, under the DAM you would like to integrate, select Manage.
The appropriate configuration screen appears. Enter in the information pertinent to your application.
Example: File Picker for Ci Media Cloud
If you require assistance with these settings, Reply to this topic below to engage the Bluescape Support team.
|Integrations, Applications, and Analytics are premium features. Contact your IT team to determine whether this feature is available to your Team.|
This page displays any custom integrations that have been added to your Team.
Enterprise customers can add custom-built apps by leveraging our 3rd party APIs and n8n. This enables users to connect and utilize a wide range of external tools and services, ensuring a tailored and efficient workflow that meets the unique requirements of each enterprise.
The Analytics page gives an overview of collected and analyzed data to derive insights and support decision-making within the Bluescape workspace environment. It involves using statistical and computational techniques to uncover patterns, trends, and relationships in data to help Administrators make important decisions regarding how Bluescape is being used.