The Bluescape workspace and Meet conferencing features made it easy to coordinate the set up for a silent auction event at the last minute.
Logistical and resource challenges/needs:
- Very minimal access to venue before event
- Less than 3 weeks lead time to coordinate resources and procure donated goods.
- Utilize short list of volunteers from the organization, track their contributions to required hour counts for the year
- Low budget, little space allocated at venue itself
- Volunteers do not live near each other, minimize live coordination prior to event
In Bluescape, these features were used to visually plan:
A) Notecards Create shopping/inventory lists. Color code volunteers by name and transportation resources. Resources could self-assign to the lists.
B) Mobile uploads
Upload venue picture to workspace.
Draft outline of physical space with key locations of venue (entry/exit, auditorium entry/exit, silent auction table placements, restrooms), along with usher/security detail assignments during the event itself.
- Pen strokes detail expected foot traffic to be managed by user/security
C) Used shapes to draft recommended placement of items on tables.
D) Assign assembly of bid sheet creation to one resource for consistency.
- Popsync search enables fast search of images directly into the Bluescape workspace.
- Drag/move to desired location or select image, ctrl-x to cut and ctrl-v to paste to another location.
- Ease of copying objects (select, ctrl-d), re-size, then drag/move to desired location
- Mass select, from menu: export to PDF (save locally to print later)
- Select, ctrl-d, to copy bid sheet template to repeat. Used a template that was already available in PDF format. Or could have taken route to use shapes and lines to create a template in the Bluescape workspace as well.
E) The notecard set up for individual bid items makes exporting to a list view easy
(handed off to finance team who was managing payment/checkout at the venue).
Mass select the objects, from the menu export to csv
