# Scheduling a Bluescape Meeting in Outlook

**URL:** <https://community.bluescape.com/t/scheduling-a-bluescape-meeting-in-outlook/601>\
**Category:** Using Bluescape\
**Tags:** integration\
**Created:** [November 30, 2021, 10:30pm UTC](https://community.bluescape.com/t/scheduling-a-bluescape-meeting-in-outlook/601 "2021-11-30T22:30:36Z")\
**Posts on this page:** 1\
**Page:** 1

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**Author:** ![Scott\_Robinson](https://avatars.discourse-cdn.com/v4/letter/s/f1d935/32.png) [@Scott\_Robinson](https://community.bluescape.com/u/Scott_Robinson)\
**Post date:** [November 30, 2021, 10:30pm UTC](https://community.bluescape.com/t/scheduling-a-bluescape-meeting-in-outlook/601/1 "2021-11-30T22:30:36Z")

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You can create an invitation for a Bluescape meeting in Outlook and send it to collaborators. When the collaborator clicks on the link in the email invite at the scheduled time, they will join the meeting session in Bluescape, from the My Bluescape home page. You can invite both Bluescape members and those without a Bluescape account.

To schedule a Bluescape meeting from the Outlook:

1. Create a new event from the **Calendar** view in Outlook.

2. In the toolbar at the top of the screen, click the **Bluescape** button. Note that this button only shows up in the ribbon when you are in the process of scheduling a meeting. In addition, this option only displays when it has been enabled by your Bluescape Administrator.

3. If this is your first time to access the add-in, you will be prompted to authenticate with Bluescape. To do this, complete the following sub-steps:

4. Click the **Bluescape** button at the top ribbon again. A drop-down menu opens. Click the **Add Meeting** option.  

5. Text automatically generates in the body of the email, including a link to join the meeting and dial-in/one-tap mobile information to call in. When you are finished, click **Send**.

The invitation is sent to the designated invitees, and they can in turn forward this invitation to others. Invitees can click the link or dial the numbers in the email invitation to join the meeting. The meeting utilizes Bluescape’s native web conferencing tool.

**Note** : In order to use the Bluescape plug-in for Outlook, an Administrator must configure it first. For more information, see [Installing the Outlook Plugin for Bluescape Meetings](https://community.bluescape.com/t/outlook-plugin-for-bluescape-meetings/1656).