Presenting Content Through Bluescape

Become the Workspace Leader

The best way to present workspace content is through leading a workspace. This way, you control the navigation for everyone in the workspace.

Watch Videos at the Same Time

Video syncing is useful when you are leveraging video content for your presentation. The leader has full control of the video experience for the audience. This is a premium feature that may not be available to all Bluescape members. For detailed instructions and what video file formats Bluescape supports, read Syncing a Video.

Present Content in Full Screen

There are a few ways you can present different types of workspace content.

Creating a Presentation Using a Single Asset

If you would like to showcase a single object from your workspace, all you need to do is select the object, open the right-select menu, and select :present: (Present).

Creating a Presentation Using Multiple Assets

Present mode allows you to create a presentation using multiple assets, like a presentation slide deck. Additionally, moving between assets with a single click will enable you to continue the conversation without breaking the flow of your presentation.

Note: Interactions with assets such as drawing and interactive browsers are disabled in Present mode. Assets are static and cannot be interacted with.

To create a presentation using multiple assets:

  1. Ensure that :pan: (Pan) mode is off.

  2. Click and drag your cursor around all the assets in the workspace you want to include in the presentation.

  3. The assets are now group selected, and a toolbar displays. Select :present: (Present).
     


     

  4. The presentation opens, displaying the first asset in full-screen mode. Use the arrows on your keyboard to move forward or backward among the assets.
     
    Present Mode - Multiple Assets
     

  5. When you are ready to exit Presentation mode, click the X in the top-left corner of the screen or press ESC on your keyboard to return to the workspace.

Note: If you inadvertently exit the presentation and want to resume from where you left off, simply re-enter :present: (Present) mode. When all presentation assets remain selected, your presentation will resume without issue.

Creating a presentation using a document

Certain assets have a dedicated :present: (Present) option, including MS Office documents, spreadsheets, and slide decks.

To present these assets:

  1. Add one of the above-mentioned assets to the workspace and :select_blue_: (Select) it.

  2. A context menu appears below the asset. Select :present: (Present).

  3. The document opens in presentation mode. Each page of the document becomes an individual slide in the presentation.

When organizing your presentation content, you can also use the Bluescape Document Viewer Functionality and Extracting a PDF in a Workspace.

Selecting a canvas to present

Jump topics to learn about Presenting with a Canvas.

Share Your Screen with Your Team

You can share your screen with all other meeting participants in a Bluescape meeting, including those on the Wall. This is useful when sharing content from your computer or third-party applications that might not work directly in the workspace.

Note: Users must be meeting participants (i.e., participants must have the meeting tray open) to view your screen share.

Enterprise customers also have the option to add a Live Content feed to their workspace so collaborators can follow along, creating an immersive collaborative viewing experience.
Learn More: Using Screen Share+ in a Workspace

To share your screen during a meeting:

  1. Start a meeting.

  2. Select :screenshare: (Start screen share) in the meeting controls at the bottom.

  3. Choose whether you want to share Browser Tab, an Application Window, or Your Entire Screen.
     


     

  4. Select the Share tab audio checkbox if your tab share includes audio (optional).

  5. Select Share.

All meeting participants can now see your screen.

Participants can change the view by using the tabs in the top left. There are three tabbed options to view, Meeting, Workspace, and Screenshare.

The Screenshare tab brings the participant’s screen share into the main focus while also viewing the meeting panel (as shown above).

The Workspace tab brings the workspace into the main focus as well as a List view of meeting participants. The List view is the default view displaying participants in a vertical list. As the screen sharer, a preview of your screen will display in the list.

In this view, you can also minimize the size of the meeting panel, showing the speaker only.

In the Meeting tab, participants display in a Grid. The Grid option displays participants in a dynamic grid with up to 25 tiles per participant in a single view. The shared screen represents a single tile. If the meeting has more than 25 participants, you can scroll down to view more participant tiles.

Taking a screenshot of a screen share

Once sharing your screen, any participant can take a screenshot of it in any of the tabbed views. This is useful as a source to refer to after the meeting.

To capture a screenshot, select Screenshot capture icon in a meeting (Screenshot). The image below highlights where this icon is located in the Workspace tab with the meeting panel in List view.

You are able to capture a screenshot from each tabbed view. A static image of the screenshot will display in the workspace.

To stop sharing your screen, select :screenshare: (Stop screen share) in the meeting controls at the bottom or click the blue Stop sharing button.

Laser pointer as the default selector

When you work in presentation mode, the :laser_pointer: (Laser pointer) tool is selected by default for presenters and attendees. This is useful when you want to draw the audience’s attention to a piece of content without making permanent annotations on the material.



Now, go try it in your workspace! :bluescape_home:

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