Changing a Collaborator's Workspace Role (Web)

Workspace owners and users with appropriate permissions can assign and edit the workspace roles of individual collaborators, or all collaborators in an Organization. Collaborators can have any workspace role, including custom roles, if you have them enabled. For more information, see Workspace Roles.

Note: As a workspace owner, you can edit the role of any collaborator in your workspace. You can also edit the roles of collaborators in workspaces you do not own if you have the Can Edit option enabled under Workspace Collaborator Permissions.

To assign an individual collaborator’s workspace role:

  1. From within the workspace, click the Share button in the top-right of the workspace.


    You can also click the Dot (More options) icon next to a workspace in My Bluescape, then click the Share option in the context menu.

  2. The Share pop-up window opens.

From the Share pop-up window, click the Manage button in the Specific people row.

  1. Locate the collaborator or guest whose workspace role you want to change. Click the workspace role next to their name.
  2. Select another role from the drop-down menu. Custom roles are listed after built-in roles.

Note: If the role is different from the default that was set at the Organization level, a warning message displays.

The workspace role is set for that specific user. You can change it again at any time from this screen, and for any of the users in the list.

Note: Existing collaborators might already have a default workspace role assigned by an administrator in the Configuration Center. However, their role on the Workspace Collaborators page overrides their default workspace role.

To assign a workspace role of all collaborators in an Organization:

  1. From within the workspace, click the Share button in the top-right of the workspace.


    You can also click the Dot (More options) icon next to a workspace in My Bluescape, then click the Share option in the context menu.

  2. The Share pop-up window opens.

  3. To set the workspace role for all collaborators in the workspace, click the drop-down in the (Organization name) row, then select the desired role. In the screenshot below, the Organization is called Bluescape.